Q: Someone contacted me about an open Vendor Spot is it legit?

A: Brittany Farnach-Brockway is the Vendor Coordinator. Her e-mail is blfbrockway@gmail (Sometimes she makes mistakes- not often! - Totally Kidding! And her responses will come from her work e-mail, [email protected]) She also is VERY responsive on her Facebook messenger @Brittany Farnach-Brockway.  Do NOT submit money to anyone or any other platform besides this one. Paypal should read [email protected].

Q: How much is it to be a Vendor?

A: You will need to look at EACH application, each show will vary depending on what type of Vendor you are and what size location you are requesting.

Q: Once I have submitted my application and payment When will I know If I have been approved to be a Vendor at Sylvan Beach?

A: Once you have filled out the application you will automatically receive a Thank You notice from Jotform letting you know you do not need to take further action. 

You will be notified that you are approved or denied via e-mail. (BE SURE TO CHECK YOUR SPAM/CLUTTER/JUNK Folders. The email will come from Jotform/[email protected]. Village Board Meetings are held MONTHLY, you must be approved by BOTH SVBRA and the Village of Sylvan Beach- please be patient! We will get you approved as soon as possible!

Q: If I am NOT approved will I receive a refund?

A: Yes, you will receive a refund if you are not approved. Do not apply if you are selling Alcohol, CBD products, or are a Food Vendor that sells more than "Carnival/Fair" like foods. Ex: Kettle Corn, Fresh Squeezed Lemonade, Potato Twisters.

Q: Do you accept more than One Direct Sales Company at your event?

A: No, we do not accept more than one Consultant from any Direct Sales Company. Ex: You will not see two Scentsy Consultants at any of our Shows.

Q: Is the Price listed for both days?

A: Yes, the price listed is for both days.

Q: Do I have to participate both day?

A: We prefer you to participate both days, but understand if you can't. The price remains the same either way. You will need to note on the application if you are unable to make both days.

Q: Do you accept all types of Food Vendors?

A: No, we only accept "Carnival/Fair Like Food Vendors" Ex: Fresh Squeezed Lemonade, Kettle Corn, Potato Twisters. The goal will never be to compete with the great local establishments we have in town- just to make great additions to our shows!

Q: Who will get the Vendor spot if two people apply that are selling the same things?

A: Past Vendors get the opportunity FIRST- The rule is..The first applicant with a completed application and payment will get the spot-No Exceptions to the rule! No favorites! Note: Applications do get sent out to Prior Vendors First! 

Q: Where are Vendor Shows Located?

A: Main St. Sylvan Beach (Use 404 Main ST. Sylvan Beach, NY 13157) The Location Of The "Village Green" is directly across the Street from Pizza King.

Q: How will I know where to go when I arrive?

A: You will meet with one of the event coordinators Next to the Water Fountain, on the Village Green. (Use 404 Main ST. Sylvan Beach, NY 13157 as your address- directly across the street from Pizza King.) they will give you your Vendor Location & Parking Pass. *2024 Will come with some changes. Your Vendor Location and informational packet will arrive WITHIN THE WEEK OF THE SHOW- PLEASE DO NOT EMAIL ME ASKING WHERE YOU LOCATION IS.

Q: Do I need to bring my own tent, tables, chairs, canopies, extension cords?

A: Yes, Vendors are responsible for all apparatus they deem necessary for booth set up (table, chairs, canopy, etc.) If a booth with an electric hook-up is utilized, the vendor is responsible for providing their own extension cords. All cords must be UL approved and in good working condition- We recommend bringing at least 50-75ft.

Q: Do I need to stake my tent to the ground?

A: Yes, you will not be able to use your tent if it is not staked to the ground. We recommend not only using stakes but using weights and/or sandbags. We do not have these on-site and will not allow a tent that is not staked to the ground. The wind at times comes quick- we are next to be a beach! :) YOU NEED TO BE SURE TO REMOVE THE STAKES AFTER THE SHOW. THIS IS VERY IMPORTANT** THE VILLAGE GREEN IS MOWED AND IT WILL RUIN THE LAWN MOWER.

Q: Where do I park once I am done unloading?

A: Sunset Park- The Village Parking lot in the back of the roller coaster. You Must Display your Parking Pass on the windshield if you do not do so you will get a ticket! Do not park on Main St. or in the parking spaces in front of the Lake House these parking spaces are where your customers are going to park to come and see you. Don't take the spaces away from them! also you can park at Carello's Corner. NOTE: CORVETTE SHOW FREE PARKING PASS IS NOT VALID AT SUNSET PARK FOR CORVETTE SHOW WEEKEND, UNLESS YOU HAVE A FUN IN THE SUN PARKNG PASS (VILLAGE CLERK) OR YOU PAID FOR THE DAY IN THE PARKING METER- YOU WILL GET TICKETED.

The Village has "Overflow Lot" down by Circle Kay- This is a bit of a walk but it is available.

CORVETTE SHOW SUNDAY PARKING- We ask that you use CARELLO'S Parking Lot. Carello's Corner Lot is located by the Traffic Light. The Village Parking Overflow Lot located in the back of Circle Kay - Do Not Park IN Circle Kay's Parking Lot- you will be towed! There are a few parking spots in the back of Adirondack Back that are available on SUNDAY ONLY! when the bank is closed- DO NOT block the ATM. Your Parking Passes are NOT VALID AT SUNSET PARKING LOT ON SUNDAY OF THE CORVETTE SHOW YOU WILL GET A TICKET!

Please do not make coordinators have to ask you to move your vehicle-, they want what is best for all of the vendors- and that is easy access for customers to get to each one of you.

Q: I have a handicapped parking pass- Can I park closer?

A: Yes, you may park in any Village parking spot as long as you display BOTH the handicap sticker and the Village issued Vendor Parking Pass. This is still in effect for all shows INCLUDING the Corvette Show.

Q: I am bringing two Vehicles- Can I get two Village Issued parking passes?

A: No, The Village issues ONE free parking pass per vendor. You must pay for parking for your second vehicle. You can pay hourly or daily- or you can purchase a FUN IN THE SUN Pass from the village clerk.

Q: Can I purchase a Parking Pass from The Village? Where can I park if I have Village Parking Pass?

A: Yes, A seasonal Parking pass is $30. (Subject to change) You can get one by contacting the Village Clerk during business hours.

Business Hours for the Village Clerk (Wanda) are Monday-Friday 8 am - 4 pm. She is located at: 808 Marina Drive. Phone: (315)-762-4844. You may park in ANY-Village lot or Village Street and will not have to move your vehicle to the designated parking lot if you obtain a Village Parking Pass. This is for all shows including the Corvette Show.

More Info here: https://www.villageofsylvanbeach.org/fun-sun

Q: Can I pack up early and leave the show?

A: No, unless you have an emergency situation and have discussed it with the on-site coordinator. If you do so without talking to the on-site coordinator you will not be asked to come back to our shows. These are advertised shows and we expect that you stay for the duration of the show.

Q:What if I don't show up the second day of a show and I do not let the event coordinator know?

A:You will not be asked to come back to the show- again, these are advertised shows and we expect the advertised vendors to be on site.

Q: Can I leave my tent set up overnight? You are welcome to leave your tent, table, belongings overnight?

We are attempting to acquire one security guard from the hours of 8pm-4am. (This is NOT guaranteed for each show) This will ONLY be for Saturday night for each show. If you choose to leave items overnight- you are doing so AT YOUR OWN RISK. With or without a security guard on-premise. We suggest that you have sides on your tent to enclose any items you choose to leave.

Note: Sylvan Beach is known for "Sylvan Beach Bugs and May Flies" in the summer months you may want to bring a small broom and cloth in the morning for easy clean-up.

Q: What happens if I sell items that are not listed on my application?

A: You will be asked to pack up and leave the show- with no refund. Please be sure to write down all items you will be selling. (The Village is very strict on items sold within the park- please do not attempt to sneak something in that is not listed or attempt to sell raffle tickets of any sort!)

Q: I still have questions that aren't answered on this form who should I contact?

A: Before the Show-Event Coordinator: Brittany Farnach-Brockway.

[email protected]

Day of the Show-On-Site Coordinator: Ryan Hawley

[email protected]

NYS TAX INFORMATION:

Collecting and submitting taxes is the responsibility of the Vendor- More Info available here.

https://www.tax.ny.gov/pubs_an...

https://www.businessexpress.ny...